Part-Time Office Administrator

About the role

A specialist building services engineering consultancy in Melbourne, whose multidisciplinary team works on large, high-profile developments, is looking for a part-time office administrator through its recruitment partner. The role is three days per week (Monday, Friday and one additional day to allow crossover with another part-time administrator), working alongside an experienced administrator as the first point of contact for clients and visitors and supporting the engineers, directors and project managers. Potential to start before Christmas.

Key responsibilities

• Answer phones, direct enquiries and welcome clients, visitors and contractors
• Keep reception, meeting rooms and the kitchen tidy, stocked and ready for use
• Manage incoming mail, parcels and deliveries and organise couriers
• Prepare, format and proofread fee proposals, reports and correspondence
• Maintain electronic filing systems and order office supplies
• Enter financial and administrative data in Xero and other systems
• Update client records, allocate bills and expenses to projects and assist with invoicing
• Flag discrepancies or missing information for review

Required profile

• Organised, approachable and keen to learn
• Strong verbal and written communication skills
• Strong organisational skills and attention to detail
• Ability to juggle multiple tasks and competing priorities
• Proactive attitude and willingness to help
• Discretion with confidential client and financial information
• Experience in engineering, architecture or construction is highly regarded

Required skills

• Good working knowledge of MS Office
• Exposure to Xero is beneficial

To apply, submit a CV and cover letter stating your motivation for a part-time role and your availability.