Operations Administrator - Yard Operations

About the role

McMahon Services is looking for an organised and proactive Operations Administrator to join its Yard Operations team at Dry Creek. The role sits in a busy operational environment, supporting invoicing, timesheets, purchase orders, plant and vehicle records, training, onboarding, supplier administration and general day-to-day operations. It works closely with the Yard, Workshop, Fabrication, Stores and operational teams. The position is permanent and full-time.

Key responsibilities

• Process fabrication and internal invoicing and keep accurate supporting records.
• Review, verify and submit employee timesheets.
• Raise and process purchase orders and goods received transactions.
• Maintain plant trackers and verify plant allocations across sites and the Yard.
• Assist with monthly GL account reviews and cost and claims reporting; monitor fabrication hours and job bookings.
• Maintain vehicle maintenance and servicing records, upload service information for compliance tracking, and support the Workshop and Maintenance teams with service sheets and equipment documentation.
• Maintain supplier information, assist with new supplier setups, credit applications and account queries.
• Coordinate accommodation, training, medicals and other employee requirements, and support onboarding and offboarding.
• Process employment, asset and system requests, coordinate training enrolments and purchase orders, and maintain site access, licence and clearance information.
• Maintain transport and operational spreadsheets, support recruitment administration, internal events and venue bookings, and provide front desk support when needed.
• Occasionally assist with operational administration at Port Pirie.

Required profile

• Previous experience in administration, operations administration, project administration, workshop administration or a similar support role.
• Experience processing invoices, purchase orders, timesheets or similar transactions.
• Experience supporting construction, transport, workshop, plant, maintenance or other operational teams.
• Current driver's licence and willingness to travel to Port Pirie occasionally.

Required skills

• Confident use of Microsoft Office, especially Excel and Outlook.
• Ability to learn and use different business systems.
• Experience with Pronto or similar ERP systems, Freshdesk, SharePoint or similar systems is a plus.
• Understanding of plant, vehicle or workshop administration, and experience with compliance, licence, servicing or training records is a plus.

What we offer

• A permanent full-time opportunity with long-term career potential.
• Ongoing learning and development through the MAC Learning Academy.
• A role with genuine variety across Yard, Workshop, Fabrication, Transport and wider operational functions.