Office Manager – Melbourne

About the role

The Office Manager provides high‑level confidential support to the Australian Executive Committee while leading the day‑to‑day operations of Heidelberg Materials' Melbourne corporate office. This role blends executive administration, facilities management and commercial coordination to ensure a smooth, professional workplace.

Key responsibilities

• Provide confidential executive support to the Regional General Manager – Southern Region, managing complex calendars, travel and meeting logistics.
• Prepare meeting packs, presentations and minutes, tracking actions to completion.
• Lead day‑to‑day office operations, overseeing suppliers, contractors and service providers.
• Coordinate office maintenance, fit‑outs, repairs and workplace improvement projects.
• Organise company events, leadership meetings and employee engagement activities.
• Manage office operating budgets, monitor expenditures and identify efficiency opportunities.
• Oversee vendor contracts, service agreements and commercial compliance.
• Handle corporate credit‑card reconciliations, lease management and transport fleet lease administration.
• Support business continuity, risk management and workplace governance initiatives.

Required profile

• Demonstrated experience supporting senior executives in a fast‑paced corporate environment.
• Previous role as Executive Assistant, Office Manager, Commercial Coordinator or similar.
• Strong commercial acumen with experience managing budgets, contracts or procurement.
• Advanced Microsoft Office skills, especially PowerPoint, Excel, Outlook and Teams.
• Excellent analytical, research and problem‑solving abilities.
• High organisational capability with attention to detail and strict deadline management.
• Exceptional stakeholder engagement and relationship‑building skills.
• Ability to exercise discretion, maintain confidentiality and drive continuous improvement.

Required skills

• PowerPoint
• Excel
• Outlook
• Teams

What we offer

• Salary packaging benefits for eligible work and personal expenses.
• Learning & development opportunities for career growth.
• Paid parental and grandparent leave.
• Discounts on concrete, quarry products and employee‑only JB Hi‑Fi electronics.
• Novated leasing options for vehicle acquisition.
• Health & wellbeing programs, including insurance and gym discounts.
• Car hire discounts through preferred providers.
• Equal opportunity employment encouraging diverse applicants.