Office and Accounts Manager

About the role

A design-led architecture practice in Melbourne's inner south, known for its distinctive approach and award-winning projects, is seeking an experienced Office and Accounts Manager to oversee the financial administration and day-to-day operations of the practice. Working closely with the Directors and external advisers, this is a part-time position of 4 days per week (30-32 hours), with some potential to work from home.

Key responsibilities

• Oversee day-to-day office operations, administration and business systems
• Manage accounts payable and receivable, invoicing and financial records
• Prepare and maintain cashflow forecasts, financial reports and monitor financial commitments
• Coordinate payroll administration and liaise with external accountants and bookkeepers
• Support project fee management, invoicing, variations and time-based reporting
• Manage insurance, compliance requirements and general practice administration
• Assist with HR administration, employee records and workplace policies
• Act as a central point of contact between Directors, staff, clients, consultants and external suppliers

Required profile

• Minimum 3 years' experience in office management, finance or practice administration
• Previous experience in architecture, interior design or a professional services environment highly regarded
• Strong financial administration skills, including accounts payable and receivable, payroll and cashflow forecasting
• Experience with project-based financial reporting and fee management desirable
• Excellent organisational skills and ability to manage competing priorities
• Confident communicator, comfortable working closely with Directors and external advisers
• Proactive, self-motivated and able to work independently

Required skills

• Microsoft Office
• MYOB

What we offer

• Part-time arrangement of 4 days per week, with some work-from-home flexibility
• A small, creative studio environment with experienced Directors
• Exposure to both finance and broader practice operations