Office Administration Manager

About the role

We are seeking an organised, proactive and people‑focused Office & Administration Manager to keep our growing engineering consultancy running smoothly. This full‑time, office‑based role is based in St Leonards and involves leading a small administration team while providing hands‑on support across the business.

Key responsibilities

• Lead and develop the administration team – coordinate workloads, set expectations and support development.
• Oversee day‑to‑day office operations, facilities, suppliers and equipment.
• Identify and implement process improvements to simplify administration and reduce duplication.
• Coordinate business support activities such as onboarding logistics, travel bookings, internal and client events.
• Work closely with the part‑time Marketing & Communications Assistant to keep campaigns, social content and website updates on track.
• Provide reliable support to Directors and employees, anticipating needs and following through on commitments.

Required profile

• Demonstrated experience in office management or leading an administration team.
• Strong organisational skills with the ability to juggle competing priorities.
• Solutions‑focused mindset and a genuine interest in improving processes.
• Confident communicator who can build positive relationships at all levels.
• Proactive, approachable and dependable with a pride in doing things well.

Required skills

• Microsoft Office suite – Word, Excel, Outlook and Teams.
• Experience with PDF Exchange and/or Canva (beneficial).

What we offer

• Strong work‑life balance with no culture of late working.
• Convenient office location near public transport (Crows Nest and St Leonards stations).
• Friday drinks and snacks, weekly fresh fruit, monthly birthday cakes and photo competitions.
• Team sports, quarterly social events, onsite massages and an annual Christmas celebration.
• Option to purchase additional annual leave each year.