Meetings & Events Coordinator

About the role

The Meetings & Events Coordinator provides essential administrative and coordination support to the Meetings & Events Sales team at Hotel Chadstone Melbourne MGallery, ensuring events are accurately planned and executed.

Key responsibilities

• Provide day‑to‑day administrative support to the Meetings & Events Sales team.
• Gather and confirm event details with clients and maintain detailed Event Orders in Delphi.
• Prepare event checklists, collateral, menus, signage and conference kits.
• Assist the Sales Manager with proposals, quotations, revenue postings, invoicing and post‑event follow‑up.
• Coordinate client site inspections, familiarisations and maintain conference databases.
• Work closely with Food & Beverage, Maintenance and other hotel departments to communicate event requirements.

Required profile

• Previous experience in hospitality, hotels, events or administration.
• Strong organisational and administrative skills with excellent attention to detail.
• Professional written and verbal communication abilities.
• Ability to manage multiple tasks and deadlines simultaneously.

Required skills

• Proficiency with Delphi or a similar event management system.
• Strong computer skills and confidence working with databases.

What we offer

• Opportunity to work in a luxury MGallery hotel in a prime Melbourne location.
• Supportive and collaborative Sales and Events team.
• Career pathways within Accor, Australia’s largest hospitality group.
• Worldwide accommodation and F&B discounts from day one.
• Industry‑leading training and development opportunities.