Interim Deputy Company Secretary

About the role

Plan International, an independent development and humanitarian organisation advancing children's rights and equality for girls, is seeking an experienced Deputy Company Secretary to join its Governance and Executive team. The role supports the governance of the organisation's governing bodies, including the International Board, Members' Assembly and their committees, and works closely with the fellow Deputy Company Secretary. It is described as a 12-month fixed-term contract based in the UK, though alternative locations may be considered where Plan International has an office and the candidate has the right to work and live there.

Key responsibilities

• Lead governance and secretariat support for the International Board, Members' Assembly and their committees, planning and administering meeting cycles, workplans and governance processes
• Prepare, review and coordinate agendas, board papers, minutes, resolutions and action logs
• Build trusted relationships with governors, senior leaders and colleagues and advise on governance processes and constitutional requirements
• Coordinate between governance bodies and executive leadership teams
• Support the induction and development of governors with guidance materials, resources and training
• Ensure compliance with legal, constitutional and regulatory requirements across Plan International and its subsidiaries
• Maintain governance records and oversee company secretarial processes such as Powers of Attorney and written resolutions
• Manage governance policies on conflicts of interest, confidentiality and related-party transactions
• Support board elections, due diligence and regulatory reporting, and identify improvements to governance systems

Required profile

• Experience in corporate governance, company secretarial, legal, compliance or a related governance role
• Experience supporting boards, committees and senior decision-makers, ideally in a complex international or multi-jurisdictional environment
• Demonstrable experience drafting minutes, board papers, resolutions and other governance documentation
• Strong understanding of legal, regulatory and constitutional requirements
• Excellent organisational and project management skills, attention to detail and strong written and verbal communication
• Proven ability to build trusted relationships with senior leaders, governors and stakeholders
• Experience in an international NGO, charity or complex global organisation is desirable