Executive Support Officer

About the role

The Office of the Executive Director, Administration and Finance of the Catholic Archdiocese of Sydney is seeking an experienced Executive Support Officer to support the efficient delivery of its work. Reporting to the Executive Officer, you will help the Executive Director's Office run smoothly. The role is full-time and permanent, initially based in Leichhardt, with the Chancery Office relocating to the Sydney CBD in 2027.

Key responsibilities

• Assist with calendar management and the administrative side of meetings, including scheduling, setting up rooms, taking and distributing minutes
• Carry out general admin duties such as typing, copying, scanning, printing, collating and binding, including complex board papers
• Help prepare documents, letters and presentations using Microsoft 365 and other applications
• Answer verbal and written enquiries from internal and external stakeholders, including the Archbishop's and Bishops' staff, clergy, parish staff and service providers
• Organise, file and archive documents and records using the Archdiocese's software and systems
• Reconcile expense reports and book and manage travel arrangements

Required profile

• Executive support experience in a similar role, with a record of being organised and able to prioritise under pressure
• Excellent administration skills and a strong focus on service excellence
• Knowledge of office management systems, practices and procedures
• Excellent verbal and written communication and interpersonal skills, working collaboratively with internal and external stakeholders
• Ability to maintain discretion and handle sensitive, confidential and privileged information
• Resilience, adaptability and a solutions-focused approach
• Understanding of and commitment to the ethos and values of the Catholic Church
• Unrestricted right to work in Australia; a national police check will be required

Required skills

• Advanced proficiency with contemporary workplace technology, especially the Microsoft 365 suite
• Experience with iManage and ExpenseMe Pro is an advantage

What we offer

• A career opportunity within a large, for-purpose organisation
• Generous leave entitlements, including paid ex-gratia leave between Christmas and New Year and paid study leave subject to conditions
• Ongoing professional development opportunities
• Personalised banking support and access to an Employee Assistance Program for you and your family

Applications are considered as they are received, so interested candidates are encouraged to apply early. Candidates can request a copy of the Position Description by contacting the recruiter named in the original advert.