Executive Portfolio Officer

About the role

Western Sydney University is seeking an experienced Executive Portfolio Officer for its Office of General Counsel, based at the Parramatta South Campus. The role provides high-level support to the General Counsel and University Secretary, coordinating executive workflows, diaries, travel, correspondence, reporting and communications, and acting as a trusted link between the office and stakeholders across and beyond the University. It is a full-time, ongoing position.

Key responsibilities

• Coordinate executive diaries, correspondence, travel and workflows responsively and professionally.
• Prepare clear, accurate executive, Board and committee papers, reports and communications.
• Coordinate strategic and operational projects, keeping priorities, actions and deliverables on track.
• Build trusted relationships with senior leaders and internal and external stakeholders.
• Manage confidential information, governance matters and statutory requests with sound judgement and discretion.
• Contribute to strategic and operational projects, governance research and the implementation of new legislation, codes and University requirements.
• Coordinate committee activities, prepare committee papers, monitor actions and support statutory notices and information requests.

Required profile

• Tertiary qualifications and/or equivalent experience in executive support, governance or project coordination.
• Ability to manage competing priorities and deliver high-quality outcomes in a complex, fast-paced environment.
• Strong written communication, interpersonal and stakeholder engagement skills.
• Strong analytical and problem-solving capability.

Required skills

• Proficiency in Microsoft Office and contemporary collaboration tools.
• Digital capability.

What we offer

• Salary of HEW Level 7 ($108,659 - $117,202 per annum) plus 17% superannuation and leave loading.
• Staff-only products and offers with selected banking partners, salary sacrifice for onsite parking and novated motor vehicle leasing.
• Free Employee Assistance Program, annual flu vaccination, Fitness Passport membership and discounted private health cover.
• Onsite childcare with possible discounted fees and salary packaging.

Applications are made through the University's online recruitment system, which includes screening questions; only online applications are considered. Working rights in Australia must be provided at the time of application. The closing date is 22 November 2026.