Operations Assistant (Vice-Chancellor's Office)

About the role

Western Sydney University is hiring an Operations Assistant for its Office of the Vice-Chancellor at the Parramatta South Campus. This is a job-share arrangement of 28 hours per week (0.8 FTE) with rostered start and finish times, and includes work outside normal business hours and an on-call roster. The role provides transport, operational and administrative support, including safely transporting the Vice-Chancellor between campuses, meetings, events and external engagements.

Key responsibilities

• Provide safe, punctual and reliable transport for the Vice-Chancellor across campuses, meetings, events and external engagements
• Coordinate with the job-share colleague to ensure flexible, seamless service
• Keep University vehicles clean, serviced, registered and ready for use
• Work with the Principal Executive Assistant to respond to changing schedules and priorities
• Prepare documents, correspondence, presentations and meeting materials while maintaining confidentiality
• Support meetings, events, campus visits and stakeholder engagements

Required profile

• Relevant administrative, business or customer service qualification and/or equivalent experience
• Current unrestricted Australian driver licence and commitment to safe driving
• Experience providing administrative, operational or executive support
• Strong organisational and time-management skills
• Experience supporting senior executives or working in a corporate, government or higher education environment is highly regarded

Required skills

• Excellent communication and customer service skills
• Discretion and sound judgement when handling sensitive information
• Microsoft Office

What we offer

• Salary of $64,589 - $68,763 per year, plus 17% superannuation and leave loading (full-time equivalent $80,736 - $85,954)
• Staff-only products and offers with selected banking partners, salary sacrifice for onsite parking and novated motor vehicle leasing
• Free Employee Assistance Program, annual flu vaccination, Fitness Passport membership and discounted private health cover
• Discounted onsite childcare at several campuses

Applications are made through the University's online recruitment system, which includes screening questions; the closing date is 15 November 2026. Appointment is subject to a satisfactory National Police Check and proof of full-time working rights in Australia.