Executive Assistant - University of Queensland Press

About the role

University of Queensland Press (UQP) is hiring a full-time Executive Assistant for a fixed-term position starting in the first week of February 2027 and ending on 4 February 2028. Based at the Long Pocket location, the role supports the Director and the wider team behind the scenes of one of Australia's most respected university publishers, keeping the office running smoothly and building relationships across UQ and with the literary, government and community sectors.

Key responsibilities

• Support the Director in delivering strategic initiatives, projects and programmes aligned with University policies and business objectives.
• Provide high-level administrative and committee support, including secretarial services for the UQP Acquisitions Committee, meeting coordination, minute-taking and document management.
• Build and maintain relationships with internal and external stakeholders and coordinate strategic activities.
• Coordinate key UQP programs and processes, including government operating grants, reporting and the end-to-end administration of the UQP awards program.
• Oversee business and office operations, including financial administration, accounts payable and receivable, procurement, supplier and contractor onboarding, events and office systems.

Required profile

• Bachelor's degree or Advanced Diploma with at least two years of relevant work experience, or a Certificate IV with extensive relevant experience, or an equivalent combination.
• Previous administrative, executive support or secretarial experience.
• Ability to prioritise competing demands, meet deadlines and maintain accuracy and attention to detail.
• Unrestricted work rights in Australia for the duration of the appointment; employer-sponsored work rights are not available.

Required skills

• Excellent interpersonal and written communication skills.
• Excellent organisational and time management skills and a commitment to high customer service.
• Advanced stakeholder management and engagement skills.

What we offer

• Base salary of $85,451 - $94,983 plus 17% superannuation (HEW Level 5).
• Up to 26 weeks of paid parental and primary care leave, 17.5% leave loading and free parking at Long Pocket.
• Flexible and hybrid working options, health and wellbeing programs and a heavily discounted Study for Staff program.

Applications close 18 November 2026; interviews are tentatively scheduled for the first week of December 2026. Applicants should submit a resume and cover letter through the Talent Acquisition team, not by email.