Executive Assistant to Group CEO

About the role

As Executive Assistant, you will provide high‑level support to the Group CEO and broader Leadership Team across administration, coordination, project support, travel management, events and office operations. You will play a central role in keeping the executive team organised, prepared and focused while ensuring the office environment runs smoothly and professionally.

Key responsibilities

• Manage complex calendars, schedules and meeting coordination for the CEO and leadership team.
• Prepare professional presentations, reports, board papers and executive communications.
• Support leadership meetings through agenda coordination, logistics and follow‑up actions.
• Monitor and coordinate shared inboxes and incoming requests.
• Maintain highly organised filing systems and confidential records.
• Coordinate domestic and international travel arrangements.
• Plan and execute company events, leadership meetings, team celebrations and off‑site activities.
• Support day‑to‑day office operations, supplies, equipment and vendor relationships.
• Assist with strategic business initiatives, maintaining action registers and follow‑up activities.

Required profile

• Highly organised, proactive and solutions‑focused with the ability to stay one step ahead.
• Proven ability to manage competing priorities in a fast‑moving environment.
• Comfortable working directly with senior leaders and exercising discretion.
• Strong communication and stakeholder‑management skills.
• 5+ years experience in a senior Executive Assistant or similar role.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel

What we offer

• A collaborative and supportive leadership team.
• Varied and interesting work with genuine impact.
• Direct exposure to strategic projects, business growth and executive decision‑making.
• A trusted position at the centre of a growing trans‑Tasman group.