Executive Assistant to Chief Client Officer

About the role

GHD is seeking an experienced Executive Assistant to support the Chief Client Officer and the broader Client Experience team. This position requires a high degree of autonomy, confidentiality, and the ability to manage complex, overlapping responsibilities across a global business.

Key responsibilities

• Manage extensive diaries and coordinate complex calendars for two executive roles.
• Book appointments, arrange meetings, and handle all related logistics.
• Monitor email inboxes, prioritize messages, and ensure timely responses.
• Engage with executive stakeholders and their assistants to facilitate smooth communication.
• Prepare, edit, and format correspondence, slide decks, and spreadsheets based on notes or diagrams.
• Attend meetings, record minutes, transcribe, and distribute them promptly.
• Reconcile expenses, manage invoices, process timesheets, and coordinate domestic and international travel.
• Handle ad‑hoc administrative tasks such as facilities management and participation in working groups.

Required profile

• Minimum 5 years of experience as an Executive or Personal Assistant, preferably in a professional services environment.
• Advanced written communication skills with the ability to develop and edit presentation content.
• Strong stakeholder engagement and influencing abilities.
• Proactive, detail‑oriented, and capable of handling confidential information with discretion.
• Ability to prioritize workload, use initiative, and work both independently and as part of a team.
• Qualifications in Business Studies, Administration, Management or related fields are advantageous.

Required skills

• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with Adobe Acrobat Pro.