Executive Assistant to CEO

About the role

An experienced Executive Assistant is sought to partner with the CEO of a highly regarded, dynamic and complex organisation. This is a high-trust, high-impact position in a fast-paced corporate environment, requiring considerable autonomy, judgement and discretion. The role acts as a genuine extension of the CEO, protecting their time and focus, managing competing priorities and working closely with the Executive Leadership Team, Board members and senior stakeholders. It suits someone who enjoys going beyond traditional executive support and wants to use technology and AI to improve how business is done.

Key responsibilities

• Act as a trusted partner and gatekeeper to the CEO, managing competing priorities and triaging requests
• Manage a complex executive diary, preparing agendas, papers and briefing materials for meetings, commitments and travel
• Coordinate domestic and international travel, accommodation and detailed itineraries
• Own the Executive Leadership Team meeting cadence, including agendas, papers, minutes and tracking of decisions and actions
• Coordinate executive and Board governance requirements, including papers, approvals, deadlines and submissions
• Lead the EA and administrative network, fostering collaboration, consistency and accountability
• Use Microsoft 365 and AI tools to streamline workflows and improve productivity

Required profile

• Demonstrated experience as a senior Executive Assistant supporting a CEO, Managing Director or equivalent in a complex corporate environment
• Exceptional prioritisation, gatekeeping and organisational skills, with strong commercial judgement
• Discretion and integrity when handling confidential and commercially sensitive matters
• Ability to engage with senior executives, Board members and external stakeholders and to build relationships without formal authority
• Excellent written and verbal communication, including polished correspondence, presentations, briefing materials and meeting minutes
• Proactive, solutions-focused approach, able to work independently in ambiguity
• Property, investment management, financial services or another complex corporate or professional services background is advantageous

Required skills

• Microsoft 365
• AI tools for workflow improvement and information synthesis

The application is made through the recruitment firm's online application link; the recruiter will contact candidates at the next stage.