Executive Assistant - People and Culture

About the role

Macquarie Group is hiring an Executive Assistant for its People and Culture division in Sydney. The role supports two global People and Culture Directors and their teams, covering strategic advisory, consulting, operational support, data insights, analytics and digital transformation. It is permanent, full-time and mid-level; although Macquarie offers hybrid working for many roles, this position requires 4 days a week in the office.

Key responsibilities

• Support two Directors with extensive diary management, handling internal and external stakeholders across different timezones and resolving diary conflicts
• Arrange complex travel, visas and manage travel itineraries
• Manage complex and sensitive situations with sound judgement, adapting quickly in a fast-paced environment while keeping things confidential and discreet
• Collaborate with other Executive Assistants and executives across multiple teams
• Spearhead ad-hoc projects such as event planning and team engagement

Required profile

• Proven experience supporting global Directors in a complex, fast-paced environment
• Highly organised, with excellent time management and the ability to work under pressure, manage a busy workload and conflicting priorities and deadlines
• Excellent communication, planning and problem-solving skills, with strong stakeholder management
• Flexible, positive attitude, able to work independently and within a team

Required skills

• Strong Microsoft Office skills

What we offer

• Wellbeing leave day per year, up to 5 additional service bonus leave days, and up to 20 weeks' paid parental leave
• Paid volunteer leave and donation matching, and up to 12 months' gender affirmation leave
• Employee Assistance Program and wellbeing benefits, including skin and health checks and flu vaccinations
• Salary packaging options and learning and development opportunities, including professional membership reimbursement
• Hybrid and flexible working arrangements, and reimbursement for work-from-home equipment