Executive Assistant / Office Manager

About the role

Join a fast‑growing immigration law firm in Pyrmont as an Executive Assistant / Office Manager. You will work directly with the Founder, managing her schedule, supporting senior leadership and ensuring the office runs smoothly.

Key responsibilities

• Provide day‑to‑day executive support to the Managing Director/Founder, including calendar management and meeting preparation.
• Act as the first point of contact for staff, clients and partners, handling calls, emails and enquiries.
• Maintain an organised, welcoming office environment and champion a positive workplace culture.
• Coordinate domestic and travel arrangements for the Managing Director and team.
• Lead and track key projects from planning through to delivery, ensuring they stay on time and budget.
• Organise departmental, all‑hands and business planning meetings, capturing notes and action items.
• Manage supplier relationships to keep the office clean and functional.

Required profile

• Minimum 5 years experience in an Executive Assistant or Office Management role, preferably in a fast‑growth or entrepreneurial setting.
• Relevant qualifications in business, leadership or project management.
• Proactive, anticipatory mindset with a willingness to learn the EOS framework.
• Strong emotional maturity, discretion and the ability to build trust with senior leaders.

Required skills

• Excellent organisational and multitasking abilities.
• Strong communication and stakeholder‑management skills.
• Ability to implement and improve business processes.

What we offer

• Competitive salary package up to $120,000 per year plus superannuation and a 20 % performance bonus.
• Hybrid work options supporting flexibility.
• Opportunity to work closely with the Founder and contribute to business transformation and growth.