Executive Assistant - Legal Support Team

About the role

A leading higher education organisation is looking for an Executive Assistant to join its Legal Support Team (LST). You will provide high-level executive support to the General Counsel and strategic operational support to the Senior Manager, acting as the first point of contact for the General Counsel with discretion, initiative and high-level autonomy. Beyond day-to-day coordination, you will help embed and refine the Legal Support Operating Model (LSOM) and drive operational efficiency, transformation workstreams and digital legal administration.

Key responsibilities

• Manage the General Counsel's schedule, briefings, travel itineraries and correspondence, and triage complex matters
• Prepare executive communications and lead OGC-wide events and strategic planning forums
• Support the Senior Manager in aligning workflows, resource planning, process mapping and continuous refinement of the LSOM
• Liaise between internal leaders, sector networks, external counsel and executive teams
• Oversee legal matter management in enterprise tools (LEX, iManage, Records Online) while maintaining strict data privacy and confidentiality
• Assist with HR and recruitment workflows, facilities/WHS coordination, travel and expense reconciliations (Concur, UniBuy) and technology adoption

Required profile

• Bachelor's degree, Certificate IV or Diploma in a relevant field, or equivalent training and extensive experience
• Extensive experience providing high-level executive administrative support to senior leadership
• Proven track record in diary management, complex travel coordination, process improvement and operational support
• Strong relationship-building skills in fast-paced, diverse environments
• High-level autonomy, critical problem-solving and sound judgment on sensitive matters
• Exceptional written, verbal and proofreading skills, with tact and diplomacy
• Growth mindset and commitment to digital tool adoption and organisational change

Required skills

• Advanced MS Office
• Enterprise travel and procurement systems such as Concur and UniBuy
• Legal management systems such as LEX and iManage