Executive Assistant

About the role

RPM Global, a mining enterprise technology and training provider, is looking for an experienced, highly organised and proactive Executive Assistant to support its Chief Executive Officer and help with broader administration. The role is full-time and based in the Brisbane CBD office, combining personal assistant duties with general administrative support, including leadership and mentoring across the Administration team.

Key responsibilities

• Provide day-to-day executive and personal assistance to the CEO, including diary management, scheduling conflicts and competing priorities.
• Coordinate domestic and international travel, including flights, accommodation, transport and itineraries.
• Organise appointments, functions, lunches and dinners, and prepare the CEO for meetings with relevant information and documents.
• Prepare correspondence, documents, presentations and reports, and manage email and correspondence.
• Handle expenses, credit card reconciliations and other administrative requirements, and follow up on actions and commitments.
• Assist with company events, conferences, training sessions and liaise with suppliers and service providers.
• Support the Executive Leadership Team, projects and business initiatives, and handle confidential information with discretion.

Required profile

• Previous experience as an Executive Assistant or Personal Assistant, preferably supporting a CEO, Managing Director or senior executive.
• Experience coordinating domestic and international travel.
• Advantageous: experience in technology, software, mining, professional services or international business.
• Strong written and verbal communication, attention to detail, sound judgement and independence.

Required skills

• Excellent organisation and time management, and ability to adapt when plans change.
• Strong Microsoft 365 skills, especially Outlook, Word, PowerPoint and Teams.
• Confidence dealing with employees, customers, suppliers and senior stakeholders.