Executive Assistant

About the role

Wilmar Sugar and Renewables, part of Wilmar International, is looking for an accomplished Executive Assistant to work closely with the Head of Sugar and Renewables. The role goes beyond diary management and meeting coordination: it is about building trusted relationships, anticipating needs and acting with initiative and sound judgement in a complex, dynamic business. The position is based in the Brisbane corporate office and is non-seasonal.

Key responsibilities

• Partner with the Head of Sugar and Renewables to anticipate needs, manage priorities and keep their time focused on what matters most.
• Manage calendars, meetings, travel and executive engagements while keeping ahead of emerging priorities.
• Build relationships with senior leaders, colleagues, external partners and industry stakeholders.
• Take ownership, solve problems and identify opportunities to improve efficiency.
• Prepare presentations, reports and briefing materials, and coordinate leadership meetings and corporate events.
• Support the smooth running of the Brisbane office, including coordinating office services, facilities, suppliers and occasional events.
• Handle confidential and sensitive matters with discretion and sound judgement.

Required profile

• A strong background supporting senior executives and managing competing priorities, ideally in a large, operationally focused business.
• Natural ability to work autonomously, anticipate needs and act without waiting for direction.
• Sound judgement, initiative and problem-solving capability.
• Warm, professional and approachable style that builds trust; confident and discreet with sensitive matters.
• Strong communication skills, attention to detail and a practical approach to helping the Brisbane office run smoothly.
• Team player with a sense of humour who genuinely cares about colleagues.

Required skills

• Advanced Microsoft Office capabilities.
• High standard of written and verbal communication.

Shortlisted candidates go through an interview and selection process, which may include reference checks and pre-employment checks. Wilmar Sugar and Renewables is an Equal Opportunity Employer.