Executive Assistant to the CEO

About the role

An established plant and equipment hire company serving the civil construction, mining and heavy industry sectors is looking for a proactive, commercially minded Executive Assistant to support its CEO. Based at the Brisbane head office, the role goes beyond traditional diary management: coordinating executive priorities, preparing accurate business reports and supporting day-to-day operations while building a trusted relationship with senior leadership.

Key responsibilities

• Manage executive diaries, correspondence, appointments and competing priorities
• Coordinate travel, accommodation and itineraries, including last-minute changes
• Organise board and leadership meetings, including agendas, reports and minutes
• Prepare and interpret business reports, spreadsheets, presentations and operational data using Microsoft Office
• Manage fleet administration, including registrations, tolls, fuel cards and insurance documentation
• Support financial administration, including expenses and credit card reconciliations
• Liaise with stakeholders to coordinate business priorities and identify process improvements

Required profile

• Minimum of 3 years' experience supporting senior executives in a corporate environment
• Proactive, confident in managing senior executive expectations and able to anticipate needs
• Strong attention to detail, organisation and ability to manage competing deadlines
• Strong interpersonal skills, commercial awareness and confidence engaging with senior stakeholders
• Commitment to confidentiality and professionalism
• Current C Class driver's licence

Required skills

• Intermediate to advanced Microsoft Excel, able to manage spreadsheets, analyse data and prepare accurate reports
• Strong proficiency in Microsoft Word, PowerPoint and Outlook
• Ability to interpret business and financial information and communicate findings clearly

The position is predominantly office-based in Brisbane with standard hours of 8:30am to 5:00pm, with some flexibility outside these hours for executive travel and changing priorities. Applications are made through the recruiter, who keeps all enquiries confidential.