Executive Assistant

About the role

We are seeking a highly capable Executive Assistant to support the Chief Operating Officer, Chief Executive Officer and Company Secretary at Dairy Australia. Reporting to the COO, you will act as a trusted partner, ensuring smooth coordination of executive priorities, governance processes and key business activities in a fast‑paced, high‑trust environment.

Key responsibilities

• Provide high‑level administrative support to the CEO, COO and Company Secretary, including diary management, scheduling and travel arrangements.
• Support Board and Committee processes by coordinating papers, packs and governance activities.
• Prepare and edit high‑quality correspondence, reports and presentations.
• Coordinate meetings, events and forward‑planning activities.
• Monitor and prioritise incoming information, correspondence and business papers.
• Assist with administrative processes such as invoicing and reconciliations.

Required profile

• Proactive, highly organised professional with a calm, solutions‑focused approach.
• Proven experience in a similar Executive Assistant or governance support role.
• Experience supporting Board and Committee processes, including preparation of papers, packs and minutes.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy.
• Confidence working with senior stakeholders, demonstrating professionalism and discretion.
• Advanced administrative and document preparation abilities.

Required skills