Executive Assistant - Infrastructure

About the role

Cook Shire Council is recruiting an Executive Assistant for its Infrastructure Directorate, working closely with the Director Infrastructure. The role helps coordinate priorities, manage critical information and keep projects, plans and decisions on track, and sits at the Council's Depot Administration Office in Cooktown. It is a full-time position.

Key responsibilities

• Manage the Director's diary, meetings, travel arrangements, competing priorities and deadlines proactively.
• Prepare and review executive correspondence, reports, briefing notes, presentations and other important documents.
• Coordinate approvals, track actions and follow up outstanding matters.
• Assist with Directorate reporting, capital works, infrastructure planning, project coordination and stakeholder consultation.
• Liaise with Council staff, contractors, consultants, government agencies and the public.
• Identify ways to improve administrative processes, workflows and systems.
• Handle sensitive matters with discretion and confidentiality.

Required profile

• Demonstrated experience providing high-level administrative or executive assistance to senior management in a complex organisation.
• Experience preparing and coordinating reports, correspondence and executive documentation.
• Excellent organisational skills, attention to detail and ability to work with minimal supervision.
• Understanding of governance, confidentiality, compliance and procedural requirements.
• Proactive, solutions-focused approach, sound judgement and collaborative working with a diverse range of people.

Required skills

• Strong written and verbal communication skills.
• Confidence using Microsoft Office and ability to learn new systems quickly.

What we offer

• Remuneration of $95,367 per annum under the Queensland Local Government Industry Award (State 2017), Level 5.
• 5 weeks annual leave and 15 days personal leave per year.
• 12% superannuation contributions.

To apply, candidates must submit an online application with a cover letter and a detailed resume by 1 November 2026.