Executive Assistant - Financial Management, People and Engagement, Technology

About the role

The Financial Management, People and Engagement Group supports Macquarie's financial management, workforce and employee experience. This Executive Assistant role sits within the group's technology division, joining a diverse, collaborative team delivering strategic and transformation priorities. It is a permanent, full-time position based in Sydney.

Key responsibilities

• Manage busy diaries and conflicting deadlines while assembling meeting packs and presentations
• Coordinate contractor onboarding and offboarding
• Manage resource contracts and process invoices and expenses
• Support travel and logistics for the team
• Work closely with the Business Management team to deliver operational support, improve processes and solve administrative challenges
• Act as a central point of contact for stakeholder groups

Required profile

• Strong stakeholder engagement skills and the ability to build trusted relationships and communicate across all levels
• Exceptional organisational skills, managing competing priorities with accuracy and attention to detail
• Demonstrated learning mindset, curiosity and adaptability to new technologies and ways of working
• Positive, proactive attitude with ownership and drive for results
• Ability to deliver in a fast-paced, dynamic environment

Required skills

• Familiarity with IT/software terminology and business operations in a technology organisation
• Familiarity with AI tools such as MS Copilot

What we offer

• Wellbeing leave day per year, up to 5 additional service bonus leave days, and up to 20 weeks' paid parental leave
• Paid volunteer leave and donation matching, and up to 12 months' gender affirmation leave
• Employee Assistance Program and wellbeing benefits
• Salary packaging options and learning and development opportunities
• Hybrid and flexible working, and reimbursement for work from home equipment