Executive Assistant, Finance

About the role

AustralianSuper is looking for an Executive Assistant, Finance to provide high-quality administrative support to the Chief Financial Officer and the Finance leadership team. The role involves managing priorities, coordinating key Finance activities and helping establish simple, repeatable and sustainable administrative processes, working closely with senior leaders and stakeholders across the organisation.

Key responsibilities

• Manage executive diaries, meetings, papers, scheduling conflicts and requests from internal and external stakeholders
• Coordinate travel, invoices, purchase orders, credit cards and monthly reconciliations for Finance leaders
• Manage Finance calendars, leadership forums, meeting agendas and administrative processes
• Draft executive communications, presentations and documents, and maintain Finance Teams content
• Coordinate Executive, Board and Committee papers in line with internal timetables and quality requirements
• Organise Finance events, conferences, offsites and team days in consultation with colleagues across the organisation
• Build trusted stakeholder relationships and continuously improve administrative processes

Required profile

• At least seven years' experience in a senior Executive Assistant role; experience supporting C-suite executives preferred
• Significant experience supporting senior executives in a demanding and dynamic environment
• Experience in financial services, professional services or a similar environment highly regarded
• Strong written and verbal communication skills, including handling confidential and sensitive information
• Excellent organisational skills, attention to detail and ability to manage competing priorities and deadlines
• Ability to work independently, show initiative and adapt quickly to change

Required skills

• Microsoft Word, Excel, Outlook and PowerPoint
• Stakeholder management and interpersonal skills

What we offer

• Ongoing learning, coaching and training, and career opportunities across the global organisation
• Generous leave entitlements
• Blended working environment with flexibility