Executive Assistant – Emergency Department

About the role

The Royal Hobart Hospital is seeking an Executive Assistant to provide high‑level administrative support to the Nurse Unit Manager (NUM) and Clinical Nurse Coordinator (CNC) in the Emergency Department. You will ensure smooth office operations, manage schedules, and support staffing and rostering activities.

Key responsibilities

• Provide minute‑taking, document preparation, meeting coordination and travel arrangements for senior ED staff.
• Maintain electronic diaries, schedule appointments and manage travel bookings.
• Create, edit and update nursing and ancillary rosters, initiating staffing relief where needed.
• Identify rostering shortfalls, update the ProAct system with daily changes, and generate staffing reports.
• Maintain ProAct database integrity and advise stakeholders on its utilisation.

Required profile

• Proven ability to work independently and as part of a team in a fast‑changing, high‑pressure environment.
• Experience delivering confidential business support with strong interpersonal, written and negotiation skills.
• Sound judgment, initiative and discretion when interpreting information and making recommendations for senior management.

Required skills

• ProAct rostering system

What we offer

• Opportunity to work within a leading tertiary hospital serving over 75,000 ED patients annually.
• Professional development in a dynamic healthcare environment.