Body Corporate Assistant (On-site)

About the role

The Body Corporate Assistant provides essential administrative and coordination support to our property and strata management teams in Southport. This full-time, on-site position ensures smooth day-to-day operations, client communication and compliance within a fast-paced environment.

Key responsibilities

• Handle correspondence, prepare documents, and maintain accurate records and databases.
• Liaise with clients, suppliers and internal stakeholders, issue work orders and schedule meetings and inspections.
• Collate and issue Annual General Meeting notices, minutes, committee meeting agendas and minutes, and assemble documents for body corporate searches.
• Manage incoming inquiries, support reporting and compliance processes, and assist with the organisation of property-related activities.

Required profile

• Strong administrative and organisational abilities, including document management and calendar coordination.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic database or CRM systems.
• Experience with Stratamax, StrataVote or similar body corporate software is advantageous.
• Effective written and verbal communication with a customer-service focus.
• Ability to work independently and as part of a team, handling multiple tasks and deadlines.
• High attention to detail, confidentiality and a relevant vocational qualification or certificate in business administration is beneficial.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Stratamax
• StrataVote
• CRM systems