Administrative Officer

About the role

Wannon Water is hiring an Administrative Officer for a permanent full-time position in Warrnambool, classified as Band 4. The role provides procurement and contract administration support across the organisation, together with centralised administrative support for executive and governance activities. It sits within Corporate Services and is reported to the Land & Legal Coordinator.

Key responsibilities

• Procurement and contract administration: prepare and maintain procurement and contract records, registers, reports and supporting documents
• Support the administration of the Tenderlink system and tendering, including uploading tender documentation to DocuSign
• Prepare payment certificates and support invoice reconciliation
• Support governance and steering committee meetings, including agenda preparation, minute taking and documentation coordination
• Coordinate and manage records in line with organisational record keeping practices, including Content Manager
• Relieve in other administrative positions and carry out other duties as required
• Comply with occupational health and safety policies and procedures

Required profile

• Demonstrated experience providing administrative support
• Relevant certification or knowledge gained through on-the-job training
• Strong organisational and administrative skills
• Ability to work collaboratively in a team and to plan and prioritise work within agreed timeframes
• A valid Australian driver's licence

Required skills

• Proficiency in Microsoft Office programs and general administrative systems
• Technical knowledge of the water industry is desirable

What we offer

• Salary of $74,335.25 to $78,300.12 per year plus superannuation
• Flexible working arrangements such as hybrid work, flexible hours, purchased leave and monthly rostered days off
• Health and wellbeing program, including an Employee Assistance Program
• Learning and development opportunities with professional associations such as CPA, IWC, WSAA and VicWater

Applications close on 22 November 2026 via the Wannon Water careers portal, with a cover letter outlining how your skills match the role.