Administrative Officer

About the role

The Administrative Officer provides efficient clerical support for the centre, ensuring smooth day‑to‑day operations and maintaining confidential records.

Key responsibilities

• Perform word processing, data entry, spreadsheet management, photocopying, filing and minute‑taking for meetings.
• Assist staff with administrative tasks, prepare memorandums, reports and correspondence.
• Manage office equipment such as printers, photocopiers and computers.
• Handle reception duties, answer enquiries, direct visitors and screen telephone calls.
• Maintain mail register, conduct procurement of stationery and supplies, and process HR paperwork including timesheets, leave forms and payroll documentation.
• Carry out opening/closing procedures, banking tasks and ensure secure filing and access control.
• Keep Integrated Offender Management system records accurate and up‑to‑date, and archive files according to legislative requirements.

Required profile

• Strong attention to detail and ability to handle confidential information.
• Organised, reliable and able to work as part of an administration team.

Required skills

• Word processing
• Data entry
• Spreadsheets
• Use of office equipment (photocopiers, printers, computers)