Administrative Assistant

About the role

Caterpillar is looking for an Administrative Assistant in Rowville to provide administrative support and coordination for a team of people, typically at director level. The role is being reposted due to internal job changes.

Key responsibilities

• Answer telephones, take messages and answer routine questions.
• Maintain the vacation schedule and the staff whereabouts schedule.
• Keep master copies of organisational policy and procedure manuals up to date.
• Type and distribute communications, meeting minutes and presentations for staff.
• Assist with payments, expense processing and charge card reconciliation.
• Arrange meetings, schedule rooms and equipment, coordinate travel and expense reimbursements, and order and stock office supplies.

Required profile

• Degree or equivalent experience desired.
• Full, unlimited Australian working rights required; foreign nationals needing sponsorship will not be considered.
• Level-working knowledge of accuracy, collaboration, effective communication, flexibility, managing multiple priorities, problem solving and office administration.

Required skills

• Basic use of two or more Microsoft Office applications, including converting Word tables to Excel spreadsheets.
• Office administration tasks such as scheduling, correspondence distribution and equipment operation.