Administration Assistant - Shopping Centre Portfolio

About the role

An Administration Assistant is needed to support the day-to-day operations of a portfolio of shopping centres. The role covers administration and accounts support, contractor compliance, retailer communications and assistance with the centre management offices. It suits someone who enjoys a busy, varied role working closely with the wider team and engaging with retailers, contractors, suppliers and customers.

Key responsibilities

• Manage reception, contractor sign-ins, key registers and general office administration
• Prepare and distribute retailer communications, correspondence and meeting minutes
• Raise purchase orders, process invoices and assist with rent rolls and tenant charges
• Maintain contractor, insurance and compliance documentation across relevant systems
• Support casual mall leasing, charity bookings and retailer sales collection
• Coordinate repairs, maintenance requests, couriers and office supplies

Required profile

• Strong administrative skills with good financial acumen and attention to detail
• Excellent organisational skills and the ability to manage competing priorities
• Confident working independently and using initiative to solve problems
• Strong written and verbal communication skills
• Correct working licence or visa to apply for the position

Required skills

• Confident use of the Microsoft Suite

To apply, candidates should submit their application through the recruiter or send their CV by email before the position is filled. Applications are kept strictly confidential and only shortlisted candidates will be contacted.