Administration Assistant – Legal Team Support

About the role

Public Sector People is recruiting, on behalf of a local government organisation, an Administration Assistant to provide administrative support to its Legal team. The contract is 3 months with an immediate start, paid at $47 per hour plus superannuation.

Key responsibilities

• Provide administrative support to the Legal team in a local government environment.
• Prepare, draft and format correspondence, legal letters, reports and other documentation.
• Assist with invoices, purchase orders and payment requests.
• Maintain electronic and hard-copy filing systems so legal records stay organised and up to date.
• Scan, photocopy, manage documents and file them.
• Coordinate meetings, arrange invites and book rooms, and prepare meeting documentation.
• Handle incoming and outgoing correspondence and distribute documents to the right stakeholders.
• Help maintain legal registers, databases and confidential records.
• Liaise with internal departments, external solicitors and other stakeholders.

Required profile

• Previous administration experience in a local government setting.
• Experience supporting a legal team or similar professional environment.
• Strong written communication, with experience drafting letters and correspondence.
• Experience processing invoices and helping with financial administration.
• Ability to handle confidential and sensitive information professionally.

Required skills

• Confident use of Microsoft Office and Outlook.
• Document management systems.
• Experience with TechOne, Content Manager/TRIM, Authority or Pathway is highly regarded.
• Strong organisational skills and attention to detail.