Administration Assistant

About the role

We are seeking an organised and proactive Administration Assistant to support our Frameworks Division. Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will ensure project documentation, timesheets, training records and onboarding arrangements are accurate and timely.

Key responsibilities

• Respond to internal and external emails and telephone enquiries, directing queries appropriately.
• Maintain accurate records, handle filing, scanning, copying and document preparation.
• Collate and issue project drawings, monthly hire reports and site packs.
• Support vendor onboarding, track progress and follow up on outstanding information.
• Prepare and distribute monthly project reports, maintain training records and certificates.
• Arrange meetings, appointments, travel and coordinate new employee onboarding, including IT and PPE requests.
• Compile weekly site staff timesheets in Excel and submit to Payroll.
• Provide regular updates to the Admin Manager and support Project Coordinators with day‑to‑day administration.

Required profile

• Strong organisational skills with high attention to detail.
• Excellent written and verbal communication.
• Ability to manage competing priorities and meet deadlines.
• Confident handling of confidential and sensitive information.
• Self‑motivated, reliable and able to work both independently and as part of a team.

Required skills

• Working knowledge of Microsoft Excel.
• Proficiency in Microsoft Word, PowerPoint and Project.

What we offer

• Award‑winning employer recognised on Glassdoor’s Best Companies to Work For.
• Access to digital learning through the OCS Academy.
• Retail perks via the Hapi app and flexible pay options.
• Opportunities for professional growth and development.