Administration Assistant

About the role

The Administration Assistant supports the site leadership team by managing day‑to‑day administration in line with Graymont’s systems and policies. This onsite role ensures smooth visitor handling, stock management, procurement, and clerical services while maintaining document confidentiality.

Key responsibilities

• Greet visitors and contractors, verify PPE, safety inductions, competencies and manage visitor book sign‑in/out.
• Enter monthly stock‑take data into JDE using supervisor’s information.
• Order, receive and distribute goods for work orders and general supplies.
• Coordinate with accounts payable to resolve overdue orders and coding issues.
• Handle general reception duties, answer and divert calls, manage post and courier services.
• Facilitate work orders and data entry through JDE.
• Perform weighbridge and dispatch tasks, assist drivers and manage export documentation.
• Assist with site production and sales reporting, reconcile cash‑sale payments.
• Control document archiving, maintain office access security and confidentiality.
• Attend and document Site Leadership Team meetings, support ad‑hoc tasks from the Plant Manager.
• Participate in continuous improvement of administrative processes and ongoing learning.

Required profile

• Strong attention to detail and ability to follow safety and security procedures.
• Organisational capability to manage multiple administrative streams simultaneously.
• Ability to work collaboratively with site leadership and operational teams.
• Commitment to continuous learning and process improvement.

Required skills

• Proficiency with JDE (JD Edwards) for data entry and stock‑take processing.

What we offer

• Opportunity to work in a dynamic site environment supporting core operations.
• Professional development through continuous learning initiatives.