Administration and Accounting Assistant Trainee

About the role

Westvic Staffing Solutions, in partnership with Strategem Financial Services in Bendigo, is recruiting a motivated and detail-oriented person for a full-time traineeship as an Administration and Accounting Assistant. The role combines hands-on office administration and accounting support with a nationally recognised Certificate IV in Accounting and Bookkeeping, delivered through a traineeship program. It is a 38-hour week, Monday to Friday.

Key responsibilities

• Welcome clients and visitors, answer and direct phone calls and email enquiries, and prepare meeting rooms and client hospitality.
• Manage client appointments and meetings, sort and distribute mail, scan, file and archive documents, and maintain records and databases.
• Order and monitor office supplies and provide general administrative support across business units.
• Under supervision: data entry and client record maintenance, accounts receivable and payable support, invoice preparation and issuance, and assistance with banking, payment processing and reconciliations.
• Learn and use accounting software and internal systems, and work with the Corporate Services, Client Services and Accounting teams.
• Help with staff training administration, seminar bookings, internal projects and continuous improvement, and take part in professional development.

Required profile

• Strong willingness to learn and develop a career in accounting and bookkeeping.
• Year 12 or equivalent completed.
• Excellent communication and customer service skills, attention to detail, organisation and time management, and ability to work in a team.
• Police check and credit check required.
• Previous experience in administration, customer service or reception is desirable but not essential.

Required skills

• Proficiency in Microsoft Office (Word, Outlook and Excel).
• Interest in accounting, bookkeeping or finance; experience with business software systems is desirable but not essential.

What we offer

• Certificate IV in Accounting and Bookkeeping fully supported through the traineeship.
• Hands-on experience in a regional accounting and financial services firm, with ongoing mentoring and professional development.
• Career pathway opportunities within Strategem.

Applications close on Friday 20 November 2026 at 5:00 pm, with a resume and a cover letter.