Tender Administrator

About the role

We are looking for an experienced and dynamic Tender Administrator to join McKenzie Group’s proposal and tender function. The role will support our Building Surveying, Accessibility and Compliance Management service lines and can be based in Melbourne, Sydney or Brisbane.

Key responsibilities

• Assist in creating and delivering a high volume of fee proposals each month (100+), ensuring accuracy and efficiency.
• Prioritise, allocate and monitor tender workloads to meet client deadlines and internal targets.
• Maintain proposal standards, approval processes and quality requirements.
• Conduct quality reviews to ensure submissions are commercially sound and aligned with branding.
• Maintain and improve proposal templates, content libraries, pricing tools and procedures for national consistency.
• Collaborate with technical leaders to confirm scopes, deliverables and timelines.
• Maintain accurate proposal and pipeline data in Salesforce and other internal systems.
• Identify and implement process improvements, automation and workflow enhancements.
• Keep a current library of capability statements, case studies and team resumes.

Required profile

• Demonstrated experience managing high‑volume proposals or tenders, preferably in building, construction or engineering.
• Exceptional attention to detail with a strong commitment to accuracy and quality.
• Excellent written communication skills and ability to translate technical information into clear content.
• Strong stakeholder engagement skills and ability to build trusted relationships across teams and regions.
• Experience improving processes, standardising templates or driving automation.

Required skills

• CRM (Customer Relationship Management) systems.
• Salesforce (experience highly advantageous).

What we offer

• Competitive salary.
• Fantastic training and development opportunities.
• Discounted health & wellbeing platform.
• Employee Assistance Program.
• Discounted health insurance with Bupa.
• Retail discounts portal (Cliqit).
• Superannuation salary sacrifice.