Senior Executive Assistant

About the role

The Senior Executive Assistant provides high‑level support to the Chief People Officer, Chief Financial Officer and Chief Operating Officer at Australia’s leading biomedical research institute. The role ensures executives can focus on strategic priorities while managing complex schedules, meetings and governance activities.

Key responsibilities

• Deliver executive support to senior leaders, managing competing priorities and complex calendars.
• Coordinate Board sub‑committees and governance bodies, preparing agendas, papers, minutes and tracking actions.
• Facilitate stakeholder engagement, communications and executive priorities across the institute.
• Support strategic projects, operational initiatives and organisational activities.

Required profile

• 5+ years experience providing executive support in a complex organisation.
• Proven ability to manage competing priorities with minimal supervision.
• Experience supporting C‑suite executives and governance bodies such as Boards or Board committees.
• Strong written communication skills and meticulous attention to detail.

Required skills

• Advanced proficiency in Microsoft 365 applications.
• Experience with collaborative document management platforms, e.g., SharePoint.
• Familiarity with governance platforms such as Diligent or similar Board portal systems.