Records Officer - Victorian Police Archive Services Centre

About the role

The Victorian Police Archive Services Centre (VPASC) is recruiting a Records Officer to join a small team that preserves, manages and provides access to Victoria Police's historical and operational records. Based in Melbourne's western suburbs, the role supports frontline policing, legal processes, Freedom of Information requests and organisational accountability. Reporting to the VPASC Team Leader, the officer works with significant paper-based archival collections and develops specialist skills in archives, information management, records management and research.

Key responsibilities

• Receive, store, relocate and preserve records in secure archive facilities
• Search for, retrieve and process requests for physical records and archived files
• Manage and track records using corporate information management systems
• Catalogue and index archival collections to improve accessibility and discoverability
• Provide records management advice and support to Victoria Police employees
• Support operational, business, legal and historical information requests
• Digitise records and help improve access to information across the organisation

Required profile

• Curious, organised and customer-focused, with a genuine interest in information, records or archives
• Ability to analyse information, conduct searches and solve problems
• Ability to manage competing priorities while maintaining accuracy
• Collaborative approach and commitment to high-quality outcomes
• Australian citizenship, as National Security Vetting is required
• Current Victorian driver licence for picking up and delivering records

Required skills

• Experience with records, information, archives, databases or similar systems, or a genuine interest in developing such expertise
• Strong organisational skills and attention to detail
• Excellent communication and customer service skills
• Physical ability to lift and move boxes of 2 to 4 kg and safely operate platform ladders and manual handling equipment

This is a full-time, ongoing position. Applications close midnight on Thursday 19 November 2026 and must be submitted through the Victorian Government careers website; applications are not accepted by email. The successful applicant will undergo National Security Vetting, pre-employment checks and achieve a security classification.