Executive Assistant to the Managing Partner

About the role

We are seeking an Executive Assistant to support Victoria‑Jane Otavski, Founder & Managing Partner of BlackBay Lawyers. This pivotal role ensures the Managing Partner can focus on high‑value legal work, business development and firm leadership by handling all non‑legal administrative tasks and decision‑making support.

Key responsibilities

• Manage and optimise Victoria‑Jane’s calendar, travel, and meeting logistics.
• Filter and prioritize communications, interruptions and requests, escalating only critical matters.
• Maintain up‑to‑date records of client and referral relationships, identifying when immediate attention is required.
• Prepare, proofread and format documents, emails and presentations to match Victoria‑Jane’s standards.
• Anticipate needs and make routine decisions on her behalf, acting as an extension of her judgment.
• Coordinate with the Chief of Staff on firm‑wide operational matters, routing relevant items appropriately.

Required profile

• Proven experience supporting senior executives, preferably in a professional services or legal environment.
• Exceptional discretion and ability to handle confidential information.
• Strong analytical mindset to understand decision patterns and priorities.
• Excellent written and verbal communication skills.
• Highly organized with a proactive, anticipatory approach.

Required skills