Executive Assistant & Office Manager (Hybrid, Sydney)

About the role

Join a fast‑growing immigration law firm in Pyrmont as an Executive Assistant/Office Manager. You will work directly with the Founder/Managing Director, supporting daily operations, managing schedules, and ensuring the office runs smoothly.

Key responsibilities

• Provide high‑level executive support to the Managing Director, including calendar management, meeting preparation and follow‑up.
• Act as the first point of contact for staff, clients and partners, handling calls, emails and enquiries.
• Coordinate domestic and international travel arrangements for the leadership team.
• Lead and document departmental, all‑hands and planning meetings, capturing actions and outcomes.
• Manage supplier relationships to maintain a clean and efficient office environment.
• Drive key initiatives from planning through delivery, ensuring projects stay on time and within budget.
• Implement and refine systems and processes to improve overall business efficiency.

Required profile

• Minimum 5 years experience in executive assistance or office management, preferably in a fast‑growth or entrepreneurial setting.
• Relevant qualifications in business, leadership or project management.
• Proactive, anticipatory and comfortable working with the EOS framework for scaling companies.
• Strong emotional maturity, high energy and the ability to stay calm under pressure.
• Excellent communication skills and a professional demeanor at all times.

Required skills

What we offer

• Competitive salary package up to $120,000 AUD per year plus superannuation and a performance bonus.
• Hybrid work model offering flexibility.
• Opportunity to work closely with the Founder on business transformation and growth.
• Supportive, high‑performing team culture focused on customer service and continuous improvement.