Executive Assistant

About the role

A growing financial services organisation in Melbourne is looking for an experienced Executive Assistant to support its Managing Director and play a key part in the day-to-day running of the business. The role sits in a small, high-performing environment and covers executive support, stakeholder management, business operations and special projects, with significant autonomy and visibility.

Key responsibilities

• Manage complex calendars, scheduling and travel arrangements.
• Coordinate meetings, agendas, board papers and follow-up actions.
• Act as a key point of contact for internal and external stakeholders.
• Support business development through CRM administration and database management.
• Help prepare presentations, reports and business documentation.
• Coordinate office operations, suppliers and administrative processes.
• Support project delivery and continuous improvement initiatives.
• Handle confidential information with discretion and provide broader operational support as required.

Required profile

• Previous experience as an Executive Assistant supporting a senior executive or leadership team.
• Experience in financial services, professional services, consulting, legal or a similar professional environment.
• Ability to manage competing priorities and anticipate needs in a fast-paced setting.
• Experience managing senior stakeholder relationships.

Required skills

• Advanced Microsoft Office, including Outlook, Word, PowerPoint and Excel.
• CRM platforms and accurate record keeping.
• Strong written and verbal communication and attention to detail.

To learn more about the position, candidates should contact the recruiter advertising the role.