Executive Assistant – Brisbane

About the role

We are seeking an Executive Assistant to provide high‑level administrative and coordination support to senior leaders within our fast‑paced, global organisation. Based in Brisbane, you will become a trusted partner, helping teams operate effectively and delivering business outcomes.

Key responsibilities

• Manage complex calendars, appointments and competing priorities for senior leaders.
• Arrange domestic and international travel, accommodation, itineraries and related logistics.
• Act as gatekeeper, handling communications, requests and stakeholder interactions with professionalism and discretion.
• Coordinate leadership meetings, team meetings and Town Halls, including agenda preparation, presentation development and follow‑up actions.
• Support planning and delivery of team events, workshops, off‑sites and engagement activities.
• Prepare reports, dashboards, presentations, correspondence and other business documentation.
• Assist with newsletter content, team communications and business updates.
• Process and track service requests, expenses and administrative workflows.
• Manage visitor coordination, meeting room bookings and office logistics as required.
• Contribute to business improvement initiatives, projects and ad‑hoc administrative activities.

Required profile

• Demonstrated experience supporting senior leaders or business teams in an executive support capacity.
• Proven ability to manage multiple priorities while maintaining composure in a fast‑paced environment.
• Strong diary management and travel coordination experience.
• Exceptional organisational skills with a high degree of attention to detail.
• Proactive mindset with the ability to anticipate needs and resolve issues before they arise.
• Excellent stakeholder‑management and relationship‑building capabilities, exercising confidentiality, sound judgement and professionalism.

Required skills