Assistant Company Secretary

About the role

Confidant Partners is seeking an Assistant Company Secretary to join its boutique corporate governance practice. Working hybrid (2‑3 days a week in the Sydney CBD), you will support an outsourced secretarial team and gain exposure to VC‑backed, pre‑IPO and ASX‑listed clients.

Key responsibilities

• Process ASIC forms and correspondence accurately and on time.
• Assist with company incorporations, deregistrations and business name management.
• Prepare board and committee meeting materials and support meeting logistics.
• Maintain statutory registers, meeting papers and action items.
• Monitor client inboxes, prioritize tasks and coordinate internal/external calendars.
• Record time via timesheets and contribute to operational support as the firm scales.

Required profile

• 1‑3 years of company secretarial experience.
• ASIC processing experience; familiarity with CAS360 is a plus.
• Background in legal, corporate services or professional services.
• Strong attention to detail and clear professional communication.
• Full working rights in Australia; based in Sydney preferred.

Required skills

• Microsoft 365 suite (Copilot, Outlook, Word, Excel, Teams, SharePoint).
• Experience with automations or flows within the Microsoft ecosystem (bonus).
• Knowledge of ASIC lodgement processes.
• Open mindset toward AI tools in professional work.

What we offer

• Competitive package of $90,000‑$110,000 AUD per year.
• Hybrid work arrangement with a modern office in the CBD.
• Structured development program covering the full breadth of company secretarial work.
• Professional yet light‑hearted culture that celebrates wins.