Executive Assistant - Institutional Client Solutions, Sydney

About the role

Blackstone, the world's largest alternative asset manager, is looking for an Executive Assistant for its Institutional Client Solutions team in Sydney. The role handles general professional administration with a high level of efficiency, confidentiality and sensitivity, supporting professionals and coordinating their activities.

Key responsibilities

• Handle general professional administration with efficiency, confidentiality and sensitivity
• Manage extensive diaries and coordinate internal and external meetings and conference calls
• Organise domestic roadshows and manage complex international travel itineraries
• Perform monthly reconciliation of professionals' expenses
• Liaise with international offices, clients and external consultants
• Support marketing and distribution activities: organise client meetings and events in Australia and internationally, and manage full logistics for domestic roadshows and events (materials, arrangements, travel, confirmations)
• Co-ordinate and support colleagues in international offices, particularly New York and London
• Create agendas and materials for bi-weekly team meetings, and log and supervise marketing materials

Required profile

• Experience of working with sales teams and investors
• Ability to support multiple professionals, multitask and prioritise time-sensitive work
• Ability to thrive in a small team environment
• Office or team management experience
• Experience running complex meeting schedules; roadshow and event management experience is highly beneficial
• Experience in a marketing/distribution team is helpful

Required skills

• Advanced proficiency in the Microsoft Office Suite, especially Calendar and Teams (Concur and Salesforce ideally)
• Exceptional time management and organisational skills
• High attention to detail
• Superior communication and interpersonal skills