Corporate Operations Assistant, Melbourne

About the role

FTI Consulting's Risk & Operations team covers national functions such as travel, real estate, the monthly national newsletter, insurances, the intranet, subscriptions, corporate policies and procedures and ad hoc operational projects. It is looking for a Corporate Operations Assistant (internal title: Operations Assistant) with about 3 years of experience in office coordination, business support or project coordination, reporting to the Manager, Operations.

Key responsibilities

• Subscription administration: manage user access, run access reviews, obtain quotations, coordinate renewals, reconcile invoices and keep contracts and correspondence up to date.
• Real estate: assist with large national projects (office fit-outs, renovations, equipment replacement), liaise with suppliers, help with budgets and invoice processing.
• Communications: prepare and publish the monthly internal newsletter, SharePoint news posts and intranet pages, and keep operational records current.
• Travel coordination: handle ad-hoc domestic and international bookings, maintain the travel intranet, answer policy and insurance queries and reconcile travel data.
• Reporting: help prepare office utilisation, access-card, ESG and other operational reports, plus ad hoc analysis, dashboards and presentations.

Required profile

• Year 12/HSC completed; a business or related qualification is desirable.
• At least 3 years of experience in corporate services, office coordination, business support, corporate operations or project coordination.
• Ability to travel to FTI offices as required and unrestricted working rights in Australia.
• Preferred: excellent computer literacy, strong written and verbal communication, attention to detail, ability to multitask, prioritise and work autonomously.

Required skills

• High proficiency in PowerPoint, Excel and Word preferred.

What we offer

• Pay range of $85,000 to $125,000, inclusive of superannuation, depending on experience, location and qualifications.
• A small, collaborative team with exposure to staff at all levels and opportunities to grow in real estate, travel management and project coordination.