Event Coordinator

About the role

The Events Coordinator will create accurate event orders and act as the primary point of contact for clients planning meetings, events and weddings at Hilton Melbourne Little Queen Street. You will ensure seamless delivery of each event, providing a memorable experience for guests and key account holders.

Key responsibilities

• Create and distribute detailed event orders.
• Serve as the first point of contact for clients, managing all event details.
• Conduct site inspections with clients and maintain professional client relationships.
• Liaise with internal departments and the AV supplier to ensure high‑standard execution.
• Attend client check‑ins to guarantee continuity of service.
• Invoice clients pre‑ and post‑event and maintain accurate financial records.
• Update client profiles in Delphi.FDC and other database systems.

Required profile

• Minimum 1 year experience in hospitality.
• Excellent verbal and written communication skills.
• Strong organisational and administrative abilities with attention to detail.
• Well‑presented and able to work under pressure.

Required skills

• Audio visual equipment operation.
• Meeting room set‑up expertise.
• Proficiency with the Delphi.FDC system.

What we offer

• Salaried permanent position.
• Worldwide travel discounts for you and your family.
• Free access to growth and development opportunities.
• Opportunity to work at a hotel ranked #1 by the Great Place to Work Institute.