Transport Billing Administration Officer

About the role

Mondiale VGL, a transport and logistics provider with operations in 19 markets, is looking for a Transport Billing Administration Officer in Melbourne. The role sits at the handover point between operations and finance, processing transport costs daily and ensuring jobs are costed correctly so they can be accurately invoiced to clients.

Key responsibilities

• Cost completed transport jobs and confirm they are ready to be invoiced to clients
• Enter and process costs in the in-house tracking system, capturing all billing and ancillary charges
• Upload processed costs to the accounting system (CargoWise) via EDI
• Process transport costs daily across all states, keeping billing current and avoiding end-of-month build-ups
• Investigate and resolve costing queries from colleagues and customers by tracing details through the systems
• Support other administration duties in the Transport Branch and help the team during busy periods

Required profile

• 2+ years in administration with attention to detail
• Preferred: experience with FCL transport processes (wharf cartage to customers); training provided if needed
• Ability to manage a daily workload with a steady rhythm
• Strong communication skills and a collaborative approach with colleagues in other state offices

Required skills

• Microsoft Excel (an advantage)
• EDI uploads to CargoWise