Team Coordinator – Administrative Lead

About the role

PKF, an award‑winning accounting and business advisory firm, is seeking a proactive Team Coordinator to support a 12‑person team in its Sydney CBD office. You will be responsible for streamlining administrative processes, managing client work deadlines, and ensuring smooth day‑to‑day operations.

Key responsibilities

• Modernise and streamline administrative systems for mail handling, PDF compilation, quality control, and filing.
• Manage client e‑signing, form submission, and questionnaire distribution.
• Oversee incoming mail recording, distribution, and response handling.
• Set up project cases and supervise case‑management software usage and maintenance.
• Prepare time‑record reports, billing, and disbursement documentation.
• Lodge and retrieve statutory forms for ASIC and AFSA.
• Provide general administrative assistance and coordinate team events.
• Communicate with clients via phone and email.

Required profile

• Minimum 3 years of experience in a similar administrative or coordination role.
• Strong collaborative and communication skills.
• Ability to juggle priorities strategically and implement positive change.
• Experience in a professional services environment is advantageous but not mandatory.

Required skills

• Microsoft Office 365 suite
• PDF handling and website upload
• Annature e‑signing program
• SharePoint cloud file management
• IPS case‑management system
• Greatsoft time‑tracking system

What we offer

• Friendly environment with a strong company culture
• Competitive salary for the right candidate
• Opportunities to lead process and technology improvements