Remote Operations Coordinator

About the role

Teams Squared, a team augmentation company connecting remote talent with global organisations, is recruiting an Operations Coordinator to support a growing Australian construction company. The role is more than administration: it involves coordinating with suppliers, keeping projects organised in Excel, producing basic designs and documents and taking ideas through to implementation. It is fully remote.

Key responsibilities

• Coordinate with suppliers and subcontractors on quotes, orders, pricing, lead times and deliveries
• Follow up on orders and resolve supply issues so projects stay on schedule
• Build and maintain Excel spreadsheets for project tracking, costings, schedules and supplier records
• Prepare basic designs, layouts, drawings and visual documents for projects and proposals
• Implement new processes, tools and systems from setup to day-to-day use
• Use AI tools (e.g. ChatGPT, Claude, Copilot) to draft documents, analyse data and streamline workflows
• Manage emails, documentation, filing and general administrative tasks
• Prepare quotes, purchase orders, invoices and project paperwork
• Liaise with the Australian team to keep information accurate and up to date
• Identify inefficiencies and suggest practical improvements, and support ad hoc operational tasks

Required profile

• Degree or diploma in Business, Construction Management, Engineering, Architecture or a related field, or equivalent experience
• Proven experience in an administration, operations or coordination role (mandatory)
• Excellent written and spoken English (mandatory)
• Willingness to work Australian business hours (AEST/AEDT) (mandatory)
• Ability to work independently in a remote environment
• Prior construction, building or trades experience and previous remote work with an Australian company are highly desirable

Required skills

• Strong Excel skills, including formulas, tracking sheets and basic data analysis (mandatory)
• Hands-on experience using AI tools in day-to-day work (mandatory)
• Advantageous: basic design skills with Canva, SketchUp, AutoCAD or similar; familiarity with supplier management, procurement or project coordination

What we offer

• 100% remote work
• Competitive AUD remuneration package
• Access to cutting-edge technology to enhance performance
• Regular training and professional development opportunities