Regional Support Coordinator (Cairns)

About the role

A Queensland Government organisation delivering and maintaining infrastructure across the state is looking for an experienced Regional Support Coordinator for its Cairns office. This is a short-term temporary contract for 3 months, full-time, reporting to and supporting the Regional Director and Regional Management Team. The role suits an organised, proactive professional who enjoys coordinating business activities, supporting senior management and leading a small team.

Key responsibilities

• Provide high-level executive, administrative and operational support to regional management
• Supervise, mentor and coordinate three Business Support Officers
• Manage executive correspondence, inboxes, enquiries and follow-up actions
• Coordinate meetings, agendas, minutes and action registers
• Prepare reports, briefing notes, presentations and executive documentation
• Monitor administrative priorities, deadlines and outstanding tasks
• Maintain accurate records, registers and business information
• Support office operations, training coordination and resource management
• Provide practical IT support, including Microsoft Teams and meeting room technology
• Liaise with internal stakeholders and identify improvements to administrative systems and processes

Required profile

• Demonstrated experience in a senior administration, executive support or business coordination role
• Previous experience in business administration, executive support or team coordination
• Experience supervising, mentoring or coordinating administrative staff
• Ability to manage competing priorities and support a busy management team
• Previous experience in a government or similarly structured organisation is highly regarded
• Must be an Australian or New Zealand citizen or hold an appropriate visa to live and work in Australia

Required skills

• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Visio
• Strong computer literacy and confidence troubleshooting common technology issues
• Excellent written and verbal communication, stakeholder engagement and customer service skills
• Strong organisational, time management and problem-solving skills

What we offer

• 3-month temporary contract with possibility of extension
• Full-time opportunity based in Cairns
• Supportive, professional team environment
• Opportunity to work closely with senior regional management
• Broad and varied administrative and operational responsibilities
• Valuable government experience
• Immediate recruitment process for a November commencement

Applications are made through the recruiter's online application form; candidates can also request a confidential discussion with the recruiter.