People Operations Coordinator / Office Manager

About the role

BuildPass is looking for a People Operations Coordinator / Office Manager to be the operational backbone of its Melbourne headquarters. You will ensure the office runs smoothly, create a welcoming environment, and support the overall people experience as the company scales.

Key responsibilities

• Own the day‑to‑day management of the Melbourne office, ensuring the space, systems and environment support productivity.
• Maintain kitchen, dishwasher, coffee machine and communal areas, managing supplies, equipment, subscriptions and restock schedules.
• Coordinate repairs, maintenance, cleaning, mail deliveries and any office improvements as needed.
• Manage supplier orders, equipment procurement and vendor relationships.
• Support people‑experience initiatives across the business, acting as a go‑to person for HR‑related queries.
• Collaborate with all teams to identify and implement more efficient processes.

Required profile

• Strong attention to detail and organisational skills.
• Proactive ownership mindset with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal abilities to work across diverse teams.
• Comfortable in a fast‑growing, tech‑driven environment.

Required skills

What we offer

• Competitive salary $75K‑$85K + superannuation and ESOP.
• Hybrid work model (office and remote).
• Clear growth path into people & culture, HR, or broader business operations.
• Opportunity to shape processes in a high‑performing, innovative startup.